Administrative Services Coordinator

Company: Direct Companies
Location: Sioux Falls
Posted on: February 16, 2026

Job Description:

Job Description Job Description Join Our Team as an Administrative Services Coordinator Are you a highly organized, detail-driven professional who takes pride in accuracy, organization, and presenting a polished first impression? Do you thrive in a role that blends accounting precision with professional client interaction? If so, Direct Companies invites you to consider joining our team as an Administrative Services Coordinator . In this role, you will serve as both a key administrative partner to our accounting team and the professional first point of contact for our organization. You will play an essential role in maintaining financial documentation, system integrity, compliance standards, and an exceptional front-of-house experience. This is a position for someone who carries themselves with confidence, communicates clearly, and values doing things the right way. About Direct Companies Direct Companies is a dynamic, multi-industry organization headquartered in Sioux Falls, South Dakota. We provide innovative business, technology, and operational solutions across diverse sectors. Our team is composed of forward-thinking professionals committed to excellence, growth, and delivering value to the clients and communities we serve. What We’re Looking For Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (or equivalent professional experience) Background in bookkeeping, accounting administration, or financial support functions Strong organizational skills with exceptional attention to detail Experience with ERP systems (NetSuite preferred), accounting platforms, or CRM databases Advanced proficiency in Microsoft Office, particularly Excel Ability to manage multiple priorities while maintaining accuracy and professionalism Strong written and verbal communication skills Polished, client-focused demeanor with a service-oriented mindset Ability to work independently while collaborating effectively across departments Familiarity with accounting documentation, compliance requirements, and internal controls preferred Key Responsibilities Accounting & Administrative Services Process and maintain W-9s, vendor onboarding documentation, and credit applications with complete accuracy and proper approvals Manage regulatory filings, lien releases, vehicle titles, and state documentation Maintain organized, audit-ready digital and physical filing systems across AP, AR, tax, and legal records Oversee document retention, version control, and secure retrieval processes Support internal controls by ensuring all documentation is complete, compliant, and properly maintained System & Data Integrity (NetSuite / CRM) Enter and maintain customer, vendor, project, and contract data with high accuracy Validate completeness of required fields prior to invoicing, reporting, or revenue recognition Identify and resolve data discrepancies across sales, operations, and finance Support data governance initiatives and system cleanliness standards Front Desk & Office Operations Serve as the professional first point of contact for clients, visitors, and partners Manage inbound calls, correspondence, mail, and deliveries with discretion and professionalism Coordinate meeting logistics, conference room scheduling, and general office administration Support leadership with light executive coordination as needed Maintain a polished, executive-level front-of-house environment Bookkeeping & Transaction Support Assist with accounts payable, accounts receivable, expense processing, and bank coding Support month-end close preparation, reconciliations, and audit schedules Ensure transactions are properly documented and aligned with internal controls Performance Standards Success in this role includes: Complete and current vendor documentation at all times Same-business-day filing and document retrieval Less than 1% system data entry error rate No billing delays due to incomplete or inaccurate data Timely completion of month-end close support tasks Zero audit or compliance exceptions related to documentation Consistently positive feedback from visitors and internal stakeholders Benefits & Growth Direct Companies offers: Competitive compensation Health, dental, and vision insurance 401(k) with company match Paid holidays and generous PTO Life and disability insurance Ongoing training and professional development Why Join Direct Companies? As our Administrative Services Coordinator, you will be a trusted operational professional supporting financial accuracy, system integrity, and the professional image of our organization. This role is ideal for someone who values structure, accountability, and presenting themselves — and the company — at the highest standard. If you are dependable, detail-oriented, and take pride in doing things with excellence, we encourage you to apply. Apply today and become part of a team that values professionalism, precision, and integrity. hc222331

Keywords: Direct Companies, Sioux Falls , Administrative Services Coordinator, Accounting, Auditing , Sioux Falls, South Dakota