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Administrative Assistant - Public Finance

Company: Colliers International
Location: Sioux Falls
Posted on: June 10, 2021

Job Description:

Colliers Securities is seeking an Administrative Assistant to join our Public Finance team in Sioux Falls, SD. The Administrative Assistant will provide general administrative and operational support for a group of the Company's Public Finance Banking professionals. The Administrative Assistant will assist issuers in their preparation of continuing disclosure reports, completing the regulatory filing on behalf of the bond issuers and the preparation of official statements related to municipal bond offerings.ESSENTIAL DUTIES AND RESPONSIBILITIESPerform various administrative duties such as: answer and transfer all incoming calls to the office, prepare FedEx packages, open and distribute incoming mail, maintain stock of office supplies, organize and send invoices with expense account and department number to accountingInitiate contact with clients and related governmental entities and officials per Banker's requestRequest, collect, organize, analyze, and compile data from respective counties, cities, schools, agencies, issuers, and various websitesCollaborate with the Banker to ensure that all data is consistent, correct and received in a timely mannerWork with the Banker to disseminate reports or offering documents, financial statements, or legal documents as requiredWork with the Banker on the web-based auction/bidding sites and national repositories.Some duties include: entering pricing on deals, uploading issue information to WealthScape and NIIDS, posting final Official Statements to EMMAComplete and submit required forms on day of saleInput, review, confirm, send and disseminate deal information to DTCC in the time frame required by FINRAPrepare issuer invoices and other correspondence related to the continuing disclosure product or municipal bond issuanceKeep management apprised of possible defaults or actual defaultsMaintain issuer files; update with relevant information as needed to organize for efficient and accurate preparation of future documentsProvide information and support to Public Finance Banking professionals, issuers, accountants, attorneys and other departmental professionals as needed on an ongoing basisReview, revise and update job procedures in keeping with new regulations or policiesOther duties as assignedRequirementsThree (3) years administrative experience in a professional office environment preferred; ideally in the financial services industryAssociate's degree or equivalent combination of education and experience required; paralegal experience a plusExcellent interpersonal, organizational and communication skillsCapable of working in a fast paced, rapidly changing environment with the ability to multitask on a regular basisMust have discretion as to proprietary and confidential informationHigh level of professionalism and attention to detail, with proven history of strong internal and external customer serviceAbility to work independently with general direction and to "think ahead" in order to anticipate needsProficient in Microsoft Office; ability to use Excel requiredKnowledge of basic office equipment requiredRegular and reliable attendance requiredBenefitsWe offer a comprehensive benefits package for employees and their families including medical and dental plans; 401k plan including company matching; firm funded life and disability insurance.Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Keywords: Colliers International, Sioux Falls , Administrative Assistant - Public Finance, Other , Sioux Falls, South Dakota

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