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Administrative Assistant - Public Finance

Company: Colliers International
Location: Sioux Falls
Posted on: June 10, 2021

Job Description:

Colliers Securities is seeking an Administrative Assistant to join our Public Finance team in Sioux Falls, SD. The Administrative Assistant will provide general administrative and operational support for a group of the Companys Public Finance Banking professionals. The Administrative Assistant will assist issuers in their preparation of continuing disclosure reports, completing the regulatory filing on behalf of the bond issuers and the preparation of official statements related to municipal bond offerings.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform various administrative duties such as: answer and transfer all incoming calls to the office, prepare FedEx packages, open and distribute incoming mail, maintain stock of office supplies, organize and send invoices with expense account and department number to accounting
Initiate contact with clients and related governmental entities and officials per Bankers request
Request, collect, organize, analyze, and compile data from respective counties, cities, schools, agencies, issuers, and various websites
Collaborate with the Banker to ensure that all data is consistent, correct and received in a timely manner
Work with the Banker to disseminate reports or offering documents, financial statements, or legal documents as required
Work with the Banker on the web-based auction/bidding sites and national repositories.
Some duties include: entering pricing on deals, uploading issue information to WealthScape and NIIDS, posting final Official Statements to EMMA
Complete and submit required forms on day of sale
Input, review, confirm, send and disseminate deal information to DTCC in the time frame required by FINRA
Prepare issuer invoices and other correspondence related to the continuing disclosure product or municipal bond issuance
Keep management apprised of possible defaults or actual defaults
Maintain issuer files; update with relevant information as needed to organize for efficient and accurate preparation of future documents
Provide information and support to Public Finance Banking professionals, issuers, accountants, attorneys and other departmental professionals as needed on an ongoing basis
Review, revise and update job procedures in keeping with new regulations or policies
Other duties as assigned
Requirements
Three (3) years administrative experience in a professional office environment preferred; ideally in the financial services industry
Associates degree or equivalent combination of education and experience required; paralegal experience a plus
Excellent interpersonal, organizational and communication skills
Capable of working in a fast paced, rapidly changing environment with the ability to multitask on a regular basis
Must have discretion as to proprietary and confidential information
High level of professionalism and attention to detail, with proven history of strong internal and external customer service
Ability to work independently with general direction and to think ahead" in order to anticipate needs
Proficient in Microsoft Office; ability to use Excel required
Knowledge of basic office equipment required
Regular and reliable attendance required
Benefits
We offer a comprehensive benefits package for employees and their families including medical and dental plans; 401k plan including company matching; firm funded life and disability insurance.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Keywords: Colliers International, Sioux Falls , Administrative Assistant - Public Finance, Other , Sioux Falls, South Dakota

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