Events Assistant
Company: Daktronics
Location: Brookings
Posted on: January 26, 2023
Job Description:
ResponsibilitiesEvery day, in nearly 100 countries around the
world, millions of people depend on Daktronics scoring and display
systems for information and entertainment. Our displays provide
vital travel information in airports and train stations and along
highways. They advertise the price of gas, store specials, and more
as you make your daily commute. They also enhance spectators
experiences at sporting events of all kinds, from Little League to
the major leagues. -Learn more About Daktronics! -Our Events Team
supports approximately 400 events annually for Daktronics. Events
range from small to very large. Event examples include tradeshows,
conventions, and Daktronics campus customer/vendor/visitor hosting.
- As an Event Assistant you will work closely with the marketing
team and sales teams to complete the transactional work for a
successful event. - - -Responsibilities - -Logistics: -
- Use marketing management tool (Wrike) to schedule events and
assist team members with managing projects and action items for
trade shows. -
- Complete and submit show and conference registrations. -
- Order show services as needed (electricity/carpet/furniture,
etc.). -
- Assist with transportation and accommodations for events such
as hotel and ride reservations. -
- Pack booth materials, schedule shipments, and track delivery
and return of booth materials. - -
- On-site support for customer visits and internal events at
corporate headquarters (Brookings, SD). -
- Send Outlook appointments to staff attending shows with show
details for their reference. -
- Communicate shipment escalations to appropriate event manager.
- -Financials: -
- Pay for various services related to the event with corporate
American Express card or check requests. -
- Reconcile credit card statement charges monthly. -
- Enter event costs in Wrike for transparency with marketing
strategist and event managers. -Work Environment -
- Work and communicate with employees across the company and
external contacts via email, phone, and in-person in a courteous,
professional manner. -
- There will be a physical aspect to this position including
preparation of shipments and maintaining trade show inventory. -
-
- Many tasks will be related to data entry into our various
systems and databases; attention to detail is crucial. -
- Work effectively as a team member, work with little supervision
and help colleagues when and where needed. -
- Professionally respond to requests and provide timely
follow-up. -
- Manage multiple requests and time sensitive deadlines in a
fast-paced environment. -
- Regularly and reliably work the scheduled hours primarily
between 8am 5pm.May require employees to work additional hours due
to event needs. -
- Position to be based at Brookings, SD campus as event supplies
are housed in Brookings and on-campus hostings are primarily in
Brookings, SD. May work from Daktronics campus and/or home-based
office when there are no events or shipments scheduled. -
- Perform other duties as assigned and as needed to meet customer
and department needs. -Qualifications
- Bachelors degree required. Hospitality Management, Public
Relations, Consumer Affairs, Communication Studies, Marketing,
Business, or related degrees preferred. - -
- Strong written and verbal communication skills required. Fluent
in English, written and verbal. - -
- Calm under pressure; able to shift gears comfortably and manage
multiple priorities. -
- Physical requirements include the ability to: -
- Lift and carry heavy and awkward materials (up to 40 pounds).
-
- Bending and lifting required to perform the job function.
-
- Ability to travel by air and ground. Valid drivers license.
Must be able to meet and maintain Daktronics Qualified Driver
status. Motor vehicle records will be checked. -
- Ability to meet all workplace safety requirements, which
includes following safety protocols related to COVID-19.
- Applicants must be 18 years of age or older. -
- Daktronics does not sponsor, renew, or extend immigration visas
for this position.Daktronics is an equal opportunity employer.
Qualified applicants will receive consideration for employment
without regard to race, creed, religion, color, national origin,
sex, age, disability, genetics, marital status, sexual orientation,
gender identity, protected veteran status or citizenship status. If
you would like more information on your EEO rights under the law,
please click here.
Keywords: Daktronics, Sioux Falls , Events Assistant, Other , Brookings, South Dakota
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