Events Assistant

Company: Daktronics
Location: Brookings
Posted on: January 26, 2023

Job Description:

ResponsibilitiesEvery day, in nearly 100 countries around the world, millions of people depend on Daktronics scoring and display systems for information and entertainment. Our displays provide vital travel information in airports and train stations and along highways. They advertise the price of gas, store specials, and more as you make your daily commute. They also enhance spectators experiences at sporting events of all kinds, from Little League to the major leagues. -Learn more About Daktronics! -Our Events Team supports approximately 400 events annually for Daktronics. Events range from small to very large. Event examples include tradeshows, conventions, and Daktronics campus customer/vendor/visitor hosting. - As an Event Assistant you will work closely with the marketing team and sales teams to complete the transactional work for a successful event. - - -Responsibilities - -Logistics: -

• Use marketing management tool (Wrike) to schedule events and assist team members with managing projects and action items for trade shows. -
• Complete and submit show and conference registrations. -
• Order show services as needed (electricity/carpet/furniture, etc.). -
• Assist with transportation and accommodations for events such as hotel and ride reservations. -
• Pack booth materials, schedule shipments, and track delivery and return of booth materials. - -
• On-site support for customer visits and internal events at corporate headquarters (Brookings, SD). -
• Send Outlook appointments to staff attending shows with show details for their reference. -
• Communicate shipment escalations to appropriate event manager. - -Financials: -
  • Pay for various services related to the event with corporate American Express card or check requests. -
  • Reconcile credit card statement charges monthly. -
  • Enter event costs in Wrike for transparency with marketing strategist and event managers. -Work Environment -
    • Work and communicate with employees across the company and external contacts via email, phone, and in-person in a courteous, professional manner. -
    • There will be a physical aspect to this position including preparation of shipments and maintaining trade show inventory. - -
    • Many tasks will be related to data entry into our various systems and databases; attention to detail is crucial. -
    • Work effectively as a team member, work with little supervision and help colleagues when and where needed. -
    • Professionally respond to requests and provide timely follow-up. -
    • Manage multiple requests and time sensitive deadlines in a fast-paced environment. -
    • Regularly and reliably work the scheduled hours primarily between 8am 5pm.May require employees to work additional hours due to event needs. -
    • Position to be based at Brookings, SD campus as event supplies are housed in Brookings and on-campus hostings are primarily in Brookings, SD. May work from Daktronics campus and/or home-based office when there are no events or shipments scheduled. -
    • Perform other duties as assigned and as needed to meet customer and department needs. -Qualifications
      • Bachelors degree required. Hospitality Management, Public Relations, Consumer Affairs, Communication Studies, Marketing, Business, or related degrees preferred. - -
      • Strong written and verbal communication skills required. Fluent in English, written and verbal. - -
      • Calm under pressure; able to shift gears comfortably and manage multiple priorities. -
      • Physical requirements include the ability to: -
        • Lift and carry heavy and awkward materials (up to 40 pounds). -
        • Bending and lifting required to perform the job function. -
        • Ability to travel by air and ground. Valid drivers license. Must be able to meet and maintain Daktronics Qualified Driver status. Motor vehicle records will be checked. -
        • Ability to meet all workplace safety requirements, which includes following safety protocols related to COVID-19.
        • Applicants must be 18 years of age or older. -
        • Daktronics does not sponsor, renew, or extend immigration visas for this position.Daktronics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex, age, disability, genetics, marital status, sexual orientation, gender identity, protected veteran status or citizenship status. If you would like more information on your EEO rights under the law, please click here.

Keywords: Daktronics, Sioux Falls , Events Assistant, Other , Brookings, South Dakota