Facilities Specialist

Company: Iowa Lakes Community College
Location: Estherville
Posted on: May 29, 2023

Job Description:

Position: Facilities SpecialistClassification: Professional Support ADepartment: Facilities ManagementReport to: Vice President General Job Summary:This is a full-time position located at the Administration Building in Estherville. Primary responsibility is to assist the Vice President in the performance of his/her duties/activities. Process communication from the Vice President to students, faculty, and staff. Process billing and payments, report discrepancies and schedule/maintain vehicle fleet. Maintain key inventory and assignments. Responsible for Iowa Lakes Alert, Iowa Lakes AMAG and Persona access systems. In the Vice President's absence answer inquiries or direct to appropriate personnel. Organizational skills and a strong commitment to student and customer service are essential. % of TIME Essential Duties/ResponsibilitiesConstant(67-100%) Maintain current budget reports for all normal and special projects. Process bills, requisitions, purchase orders, pcards, Ellucian and other forms or reports submitted to the Vice President's Office.Assist faculty, staff, and visitors in the Vice President's absence to resolve problems and answer inquiries.Coordinate scheduling of college vehicles, charge out mileage and maintain vehicle fleet. Frequent(34-66%) Competently operate the Iowa Lakes AMAG and Persona access systems.Share information on winter weather conditions and competently operate the Iowa Lakes Alert system.Maintain accurate records of facility keying records and of keys issued.Maintain utility comparison spreadsheet for all sites. Occasional(10-33%) Schedule appointments with the Vice President and maintain his/her calendar, and meetings, phone calls, etc.Order furniture and supplies for facilities.Some night and weekend phone calls.Prepare and distribute bid sheets and specifications for copy paper, uniforms, envelopes, vehicles, etc.Maintain Collegewide chemical inventory and safety records.Other duties as assigned. Knowledge, Skills, and Abilities:Ability to manage personnel and activities in a diversified work setting.Ability to access, input, and retrieve information from a computer for word processing, excel spreadsheets, database information, and Ellucian.Ability to organize and maintain a high level of accuracy and confidentiality is essential.Ability to prioritize and balance the needs of people and the task at hand.Represent the College in a most positive, professional manner to employees, students, visitors, and the general public.Must be enthusiastic and energetic in performance of assigned duties and responsibilities.Thorough knowledge of office procedures, telephone techniques and office equipment, as well as correct English usage, grammar, punctuation, and math.Ability to read and understand written and oral instructions or communication.Ability to efficiently perform tasks in an environment of frequent interruptions.Ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions.Ability to take notes at meetings and prepare an accurate record of events.Possess excellent public relations, oral and written communication skills. Special Demands:Sedentary to light work. Position involves sitting most of the time; exerting up to 20 pounds of force occasionally (10-33%). Stooping, kneeling, crouching, pushing, pulling, carrying, occasionally (10-33%). Walking, lifting and grasping frequently (34-66%). Talking, hearing, and viewing various types of close visual work and repetitive motion constantly (67-100%). May be required to travel utilizing personal vehicle. Must have valid driver's license, good driving record and provide proof of insurance. Employment with Iowa Lakes Community College is dependent upon successful passage of a criminal background check. Must be legally eligible to work in the United States without employer sponsorship. The statements contained herein reflect general details as necessary to describe the essential functions, job duties/responsibilities, and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Minimum Qualifications:An Associate Degree or three or more years of experience in a related area are preferred. (A Bachelors' Degree in a related area will receive added consideration.) Personal computer software knowledge and experience required. Experience with Microsoft Office Suite and Datatel beneficial. Salary: $19.05 per hour Fringe Benefits: Paid sick leave, vacation, and holidays. Employee health, dental, and vision insurance. Partially funded family insurance available. Employee life and disability insurance. Employee retirement package. Application Process:The following items must be included in your application packet before it will be considered a complete application: Employment Application formApplicant Confidential Information form (This data is used to comply with government required affirmative action record keeping only and is not used for applicant screening purposes.)A letter addressing your qualifications for the positionA resumeA copy of transcripts, with originals due upon hiring Only complete application packets will be considered for the position vacancy. Review of applications will begin May 31, 2023. View complete job description and application at www.iowalakes.edu/employment. Contact Lynn Miller at lmmiller@iowalakes.edu or 712-362-0409. Iowa Lakes Community College, 19 South 7th Street, Estherville, IA 51334. Non-Discrimination/Equal Opportunity Statement It is the policy of Iowa Lakes Community College not to discriminate on the basis of race, color, national origin, sex, disability, age (employment), sexual orientation, gender identity, creed, religion and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code **216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. ** 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. * 206, et seq.), Title IX (Educational Amendments, 20 U.S.C ** 1681 - 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. * 794), and Title II of the Americans with Disabilities Act (42 U.S.C. * 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact Kathy Muller, Equity & Title IX Coordinator, 19 South 7th Street, Estherville, IA 51334, 712-362-0433, kmuller@iowalakes.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone number 312-730-1560, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov. A formal discrimination complaint process is published in the Student Handbook, Employee Handbook, and the Affirmative Action Plan of the College.PDN-993351d4-8755-490d-90af-4edba52cc3ec

Keywords: Iowa Lakes Community College, Sioux Falls , Facilities Specialist, Other , Estherville, South Dakota